Time tracking and invoicing software for service businesses
W-9 collection software for accounting firms
Stage
Not given
Not given
Founded
Not given
Not given
Based in
CY
US
Pricing model
Free trial
Paid
Pricing
$11 per seat per month, or $9 per seat per month billed annually ($108 a seat per year). Free 7-day trial, no usage fees, unlimited clients, projects and invoices.
W9Finder Founding Cohort: $1,188/year (first 25 firms, equivalent to $99/month billed annually); $1,788/year for standard annual price after founding cohort fills. Monthly plan: $149/month. Founding Cohort renews at $1,788/year unless canceled.
Key features
Time tracking with live timers or manual entry
One-click invoicing from unbilled time
Multi-currency and automatic VAT/GST calculation
Client portal with no login required
Project budgets in hours or money
Resource planning board (beta)
Calendar integration for meeting-based time entry
AI assistant connector for time logging and invoicing
Automatic payment reconciliation
Flag missing W-9s and incomplete vendor details
Send secure request links for W-9 completion or upload
Review and approve vendor submissions
Export reviewed vendor data for filing
Encrypted TIN storage and masking
Staff access with owner-only controls
Works with QuickBooks vendor exports
Free Vendor Readiness Scanner tool
What makes it different
Full track-to-invoice workflow in one platform
One flat rate plan with all features included
No per-feature upsells or metered usage
Significant savings for Harvest users
Full data export as CSV and PDFs anytime
Centralizes W-9 tracking and requests in one workflow instead of email threads
Documents stored privately with secure, expiring request links
Built-in security for sensitive vendor data like SSNs and EINs
Stops W-9 chasing before the January filing deadline
Works with firms' existing filing processes, not 1099 e-filing
Invoisin
W9Finder