Bankflow

Overview

Bankflow reads bank statements, credit card statements, invoices and receipts—from PDFs, images, spreadsheets or email—and extracts every transaction with dates, amounts, vendors and line items. It automatically checks balances, categorizes spending, and identifies recurring charges. The result can be exported to Excel, CSV, JSON or directly into QuickBooks, Xero, Sage and other accounting software.

Designed for bookkeepers, accountants and accounting firms, each client gets a separate workspace where statements, categories and rules never mix. Rules created once run automatically on new imports, and every transaction stays reviewable before export. The platform includes merchant intelligence, cashflow forecasting, a profit-and-loss statement per client, and an AI query tool to ask questions about spending patterns.

Q&A

How are credits counted?

One credit covers one standard A4 page, or one question in Ask. Oversized pages and dense scans cost more. A typical monthly bank statement uses only a few credits.

What file formats can I upload?

Bank and credit card statements as PDF, CSV, XLSX, or JSON, including scanned and password-protected PDFs, from a broad range of banks. Also invoices, receipts and loan statements as PDFs or photos.

Can I keep each client separate?

Yes. Give each client a workspace of their own: their statements, categories, rules and books never mix with another client's, and you switch between clients from the sidebar. One plan covers every workspace. Clients do not need a Bankflow account; they only forward statements to their workspace's import address or send you files the way they already do.

Do I need to link my bank account?

No, and you never will. Bankflow does not connect to your bank, ask for credentials, or use an aggregator. You upload only the files you choose, and you can delete them at any time.

How accurate is the parsing?

Dates, amounts, descriptions, balances, totals, vendors and line items are read from the document itself. Statement balances are checked where there is enough data, and every result stays reviewable and correctable before export.