SmileCare

Overview

SmileCare is an all-in-one dental practice management software that replaces disconnected tools with 25 integrated modules. It covers smart scheduling with automated patient reminders, complete patient records with medical history and clinical notes, integrated billing and insurance tracking, treatment planning with cost tracking, digital prescriptions, role-based access control, inventory management with low-stock alerts, lab work tracking, and comprehensive analytics and reporting.

Designed for practices of all sizes from solo dentists to multi-location groups, SmileCare enables clinics to manage their entire operations from a single dashboard. The platform runs entirely in the web browser with no installation required and works on any device. It includes free onboarding and data migration from existing systems, with most clinics live within 2-5 days.

Security is built in with HIPAA-aware practices, including TLS 1.3 encryption in transit and AES-256 encryption at rest. Patient data is self-hosted on the clinic's own Supabase instance, giving practices full control. The platform features five role-based permission levels across 17 modules, allowing precise control over what each team member can access and perform.

Q&A

Is my patient data secure and HIPAA-compliant?

SmileCare is built with HIPAA-aware security practices. Data is encrypted in transit with TLS 1.3 and at rest with AES-256. Access is controlled through five role-based permission levels with full audit trails. Patient data lives on the clinic's own Supabase instance, not on SmileCare servers.

How long does it take to get set up and running?

Most clinics are live within 2-5 days. After starting the free trial, clinics can set up their profile in minutes. The team handles data migration at no cost, and onboarding includes guided walkthroughs for staff with first automated reminders sending within the first week.

Do you really migrate my existing data for free?

Yes, data migration is included at no charge during trial and onboarding. The team moves patient records, appointment history, treatment plans, and billing data from spreadsheets, Dentrix, OpenDental, or paper files.

How does pricing work? Are there any hidden fees?

Pricing is transparent and based on the number of providers at the practice, not per-patient or per-appointment. There are no setup fees, no data migration fees, and no charges for support or updates. The 30-day free trial requires no credit card and can be cancelled anytime.

Can SmileCare handle multi-location dental groups?

Yes. SmileCare is built for practices of every size, from solo dentists to multi-location group practices. You can manage multiple clinic locations from a single dashboard, share or isolate patient records per location, assign staff to specific sites, and roll up reports across all locations.